A guide for holiday home owners from English
Cottage Rental.com to consider when letting out their
Make sure that the price
If the rental is too high it will not attract visitors.
Ensure that the prices are kept up to date on your entry
on jmlvillas.com (jmlvillas.com is the website that advertises
your English holiday vacation rental property)
2) LOCAL AGENT: If you do not live near the holiday
property, you must employ a good local agent who can check
your visitors in and out, arrange cleaning, routine repairs
and replacements, arrange linen hire or a laundry service
and keep an eye on the property when it is not occupied.
The agent should be able to provide a "Welcome Pack"
if you want to provide one - bottles of wine for example
or more if the visitors are arriving late. You should provide
your agent with the visitor's contact details and vice versa
so that they can contact the agent if they are delayed or
The agent can
of course be a friend or relative living locally, but it
should be a business relationship and the agent should be
3) RENTAL AGREEMENT:
If you are letting a
holiday property in France you must provide a written agreement.
In other countries, although it might not be a legal requirement
it is advisable so that your terms of rental are clearly
The document need only be 2/3 pages in length and include
the names of the visitors, the dates of the rental. The
amount of damage deposit you are going to hold, The rental
price, cancellation of rental charges. Additional costs
e.g. electricity, linen hire etc.
A clause stating
that if a local agent has to meet the visitors at an unsocial
hour, then any additional costs paid to the agent will be
paid by the renter. If it is a legal requirement in the
country concerned that the renter takes out insurance, then
add it into the agreement.
4) INVENTORY: It is essential that you have an inventory
of the contents that can be checked in with your guests.
Either the owner or local agent should politely point out
that if the visitors break equipment, if they are glasses
for example then they should replace, if it is more serious
- bed, window etc, then immediately report it.
5) PROPERTY HANDBOOK: Provide a ring bound folder
with some notes about the property - how the hot water system
works, where the rubbish should be put, information on local
shops, restaurants and attractions etc.
6) INSURANCE: You must make sure that your property
is properly covered for holiday lettings. You should advise
the insurance company that it is being let for this purpose.
In some countries (France for example) the people renting
must also take out insurance by law, but you must also be
covered. If you are looking for a policy visit our Insurance
7) LOCAL REGULATIONS:
You should ensure that
your property complies with the country regulations for
In Britain for example a holiday home must have furniture
that complies with the fire & furnishing safety
regulations and displays the appropriate safety label. There
are also gas and safety regulations in certain countries.
If in doubt talk to the local Tourist Office in the area
your property is located in.
rental properties with more than 5 bedrooms are legally
classified as a small hotel. Hotels are classified as public
buildings requiring specific fire protection such as fire
doors and officially approved smoke alarms. These regulations
are enforced by the Mairie. Although there is no specific
legislation for fire safety in in private properties or
rental properties with less than five bedrooms in France,
in any country the owner must have a duty of care to
his/her guests and install basic fire protection such as
smoke detectors, fire blankets and fire extinguishers. It
is suggested that the emergency services numbers are included
in any Property Handbooks.
for Holiday homes insurance in the UK? Click on the image
8) TAX: It is advisable to consult an Accountant
regarding any tax liability from letting out your holiday
property. If the property is not the country you normally
are resident in then contact an accountant in that country
first. Many countries have Tax treaties with other ones,
but the issue is very complex and the Tax Authorities do
have ways of finding out about properties that are being
Ensure that the Availability
dates are kept up to date on your entry on jmlvillas.com
OF RENT: Do take
great care when accepting rental payments. Some people are
able to accept credit card bookings, but for the majority
they are dependent on payment by bank transfer or when the
- RENTAL SCAMS IN HOLIDAY LETS CLICK
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care — if someone is making a booking well into the future,
the ideal situation is to obtain a booking deposit at the
time of booking and the balance two months before they are
due to arrive. Stipulate those terms in your rental agreement
and also on any printed booking forms.
PRE - LETTING CLEANING: -Make sure the property is clean
and tidy before the guests arrive. At jmlvillas.com we
have received complaints that the property was dirty and even
someone still in there when a guest arrived in the early afternoon.
Make arrangements to have the property cleaned thoroughly
in between lets and if it stays vacant for a while between
a let, have it cleaned before the new guests move in.
SWIMMING POOLS: Remember
that many countries nowq have specific rules for swimming
pools (alarms / fencing in France). Ensure you are properly
insured, arrange for a regular maintenance contractor to check
it and if it is a Communal pool remember to advise your renter
guests that it could be closed for a maintenance project during
their stay. There are occasions when they have to be drained
or r-tiled and will be out of use for several days)
KEEPING FOR PROPERTY OWNERS: As
a property owner ou are required to maintain complete records
of all expenses incurred and the income received from your
properties. This means that you must hang onto every
relevant receipt and keeping details of any personal assets
you used for the property business. An example of this would
be to note down the details of all journeys you make concerning
your property's business, the portion of your home used to
process related paperwork and time spent on your computer
carry out work for the property.
should retain all bank statements and all records have to
be retained for five years after the tax return filing date.
Any receipts regarding property improvements should be kept
for six years after the end of the tax year in which the property
is sold. If you don't keep tax related records you could face
a UK fine of £3,000.
Good luck with
your holiday lettings and if you have any further tips for
property owners to be added here, please email
them to us.
Please note this guide has been compliled from experience
and jml Property Services takes no responsibility for the
accuracy of its content. jml
Property Services taks no responsibility for any bookings
or dealings between a renter and a property owner.
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